TEMPLATE OF THE WEEK – POPIA INFORMATION OFFICER – REGISTRATION REGISTER

We have prepared a few templates regarding this important step, including:

1. A step-by-step process which has to be followed in order to ensure that this important registration requirement is completed timeously;
2.  register housing the details of all the various companies which fall under your organization, which have to give notice of and register their Information Officer and Deputy Information Officer/s with the Regulator. NOTE– each subsidiary of a group of companies has to register separately – this cannot be done under the group entity only or by way of an annexure – a separate registration form per organization has to be submitted!
3. The ‘Authorisation of Information Officer’ form required for the appointment of Information Officers, where the CEO or MD of a private organization will not act as the Information Officer, following the prescribed format as laid down by the Regulator;
4. The ‘Designation and Delegation of Authority’ in respect of the appointment of Deputy Information Officer/s, where the Information Officer has deemed it necessary to appoint and make use of Deputies, following the prescribed format as laid down by the Regulator; ​This form, which houses the details of the Information Officer and Deputy Information Officer/s, has to be completed and submitted to the Regulator and details should be extracted and inserted into the ‘Registration Register’ referred to under point 2 above.
5. Each subsidiary / company falling under your organisation should complete a separate form;
6. A ‘job description’ or ‘terms of reference’;

We hope this will assist you.

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For non-subscribers, please click on the following link to access a complimentary template.

AUTHORISATION OF INFORMATION OFFICER TEMPLATE

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